Airbnb Property Setup & Inventory Checklist - Room-by-Room Launch Checklist + Inventory Tracker Spreadsheet (Excel, Google Sheets, PDF)

Launch your short-term rental without forgetting a single item. This pack combines a printable room-by-room setup checklist with an editable Excel & Google Sheets workbook that tracks what you have, what is missing, what it will cost and everything you need to do before your first guest arrives.

What's inside

• Room-by-Room Setup Checklist (.xlsx) - 216 pre-filled items across entry, living & dining, kitchen, bedrooms, bathrooms, laundry, outdoor, safety, tech & smart home, cleaning supplies and consumables. Columns for quantity, Have? (Yes/No dropdown), priority, estimated cost, where to buy and notes. Rows turn green when done and red when an essential item is missing
• Setup Dashboard - items done, missing and unchecked, % complete, total budget and still-to-buy total, essentials missing, days-to-launch countdown, room-by-room progress table and 2 native charts
• Inventory Log - item, room, quantity, purchase date, cost, condition and replace-by date with automatic replace alerts (great for insurance and taxes)
• Consumables Restock - par levels and reorder points for 30 consumables; low items flag REORDER with quantity to buy and restock cost
• Launch Timeline - 40 tasks from 8 weeks before go-live to launch day, with owner dropdown, due dates calculated from your launch date and overdue alerts
• Safety & Compliance - smoke & CO detectors, fire extinguishers, first aid, permits, insurance, tax registration and guest-facing info, with checkboxes, dates and renewal reminders
• Printable checklist (13 pages, US Letter PDF) - cover, room-by-room checklists with a checkbox for every item, launch timeline, safety & compliance and a blank inventory log
• START-HERE guide

Why you'll love it

• Real formulas, no macros - works in Excel, Google Sheets, Numbers and LibreOffice
• Every quantity, price and item is editable; blank rows under each room for your own additions
• Print the checklist for shopping trips and walk-throughs, use the spreadsheet for the budget
• Clean pine-and-sage design with frozen headers, dropdowns and color alerts

How it works

Instant digital download: XLSX and PDF files plus a short guide. Upload the .xlsx to Google Drive to use it in Google Sheets, or open it directly in Excel. No physical item will be shipped.

This is a planning aid, not legal, tax or safety advice. Check the rules that apply where your property is located.

This is a digital product. Nothing will be shipped. Colors may vary slightly between screens.

License: for use with your own rental properties. Reselling or sharing the template file is not permitted. Template designed with the help of AI tools.