Short Term vs Long Term Rental Calculator – Compare STR, Mid-Term & Lease Net Income, Hours, Risk & Break-Even Occupancy, Excel, No Canva

Short-Term vs Mid-Term vs Long-Term Rental Calculator is an Excel and Google Sheets workbook for a property you already own. Type your numbers for short-term, mid-term and long-term rental, and the workbook shows the annual net of each strategy, the hours of work each one needs, the risks, and the occupancy a short-term rental needs to match a long-term lease.

Why it is different: buy-decision analyzers look at a purchase and rent rolls track tenants. This is a short term vs long term rental calculator for choosing how to rent a home you already have, with a 12-month comparison shaped by seasonality, net per hour of your own work and a break-even occupancy with the formula shown in words.

No Canva needed. This is a plain spreadsheet with no macros and no add-ons. Yellow cells are for typing and gray cells hold the formulas. It works in Excel, Google Sheets and Numbers.

Template only, not legal, tax or financial advice; have a local professional review your numbers. The sample numbers are an imaginary home and results depend on the figures you type.

What is inside (7 sheets)

• Strategy Inputs - three columns (STR, MTR, LTR) for rate, occupancy, average stay, turnovers, cleaning, furnishing and amortization, management, platform fees, utilities, vacancy, insurance and supplies, plus a seasonality table and a stack of KPI tiles.
• 12-Month Comparison - month rows with revenue, costs and net for each strategy, yearly totals, a cost breakdown, net margin and the winner.
• Hours of Work - hours per turnover, messaging and monthly admin turned into annual hours, net per hour and net after paying yourself.
• Risk Notes - twelve risks rated Low, Medium or High for each strategy with editable mitigation and a risk score.
• Break-Even Occupancy - the occupancy short-term and mid-term rental need to match the long-term lease, with the formula shown in words.
• Chart - annual net by strategy and monthly net lines.
• Read Me - how to use the workbook and what the colors mean.

Sample numbers are included, so every number and chart shows a real result from the first click. Replace them with your own in about 20 minutes.

Files you receive

• Rental-Strategy-Comparison-Calculator.xlsx - editable workbook
• Rental-Strategy-Comparison-Calculator.pdf - printable overview of every sheet
• START-HERE-How-to-Edit.pdf - editing guide for Excel, Google Sheets and Numbers

How it works

1. Download the ZIP after checkout.
2. Open the .xlsx in Excel, or upload it to Google Drive and open it with Google Sheets.
3. Type your numbers for each strategy and your own hours.
4. Read the winner, net per hour, risks and break-even occupancy.

FAQ

Do I need Canva? No, this is an Excel file.

Does it include my mortgage and property tax? No. Costs that are the same in every strategy are left out so you can compare the strategies.

Can I change the seasonality? Yes. The seasonality table on Strategy Inputs is yellow, one number per month and strategy.

Does it work in Google Sheets? Yes. Upload the file and open it with Google Sheets. The formulas avoid add-in functions.

License: personal and single-business use. Please do not resell or redistribute the files. Template only, not legal, tax or financial advice; have a local professional review your numbers. Airbnb, VRBO and Booking.com are trademarks of their respective owners; this product is not affiliated with or endorsed by them.