Property Maintenance Contract Template & Vendor Scope of Work Pack – 7 SOW Sheets + Agreement Outline, Word, No Canva

Property maintenance contract template and vendor scope of work pack in one editable file: Vendor Scope of Work & Service Agreement Pack gives you thirteen ready-to-edit Word documents that set out exactly what each vendor does at your rental, how often, and how you pay. Every page is written out in full with sample wording and [bracketed] placeholders, so you replace a few details instead of starting from a blank page.

Why it is different. A cleaner service agreement only covers cleaners, and a vendor directory is a list of phone numbers. This pack gives you the written scopes and agreement outline for every other vendor type: lawn and landscaping, pool and spa, snow removal, pest control, hot tub, handyman and laundry. Each scope sheet has a task table with frequency, what is included and not included, materials, access, reporting and price basis.

No Canva needed. Open the .docx in Microsoft Word, Google Docs (free) or Pages, replace the [bracketed] text and print the pages or send them as PDFs. Letter and A4 versions are both included.

Template only, not legal advice. Requirements vary by location; have a local professional review before you rely on or sign this. The vendor agreement is an outline only. Always have a local professional check the final agreement before anyone signs it.

What is inside

• Cover, contents with real page numbers and a suggested order of work
• 1 to 7. Scope of Work sheets: Lawn & Landscaping, Pool & Spa Service, Snow Removal, Pest Control, Hot Tub Service, Handyman & Repairs and Laundry Service, each with a task table, included and not included lists, materials, access, reporting and price basis
• 8. Vendor Agreement Outline: nine numbered clauses, outline only
• 9. Access & Confidentiality Page: codes, guest privacy, photos and keys
• 10. Service Schedule: weekly and monthly grids with a tick box for each vendor
• 11. Quality Standards: twelve standards, how you check and what happens if missed
• 12. Invoice & Payment Terms: net days, how to submit, what an invoice must show and disputes
• 13. Termination Letter: a full letter with three notice routes

Files you receive

• Vendor-Scope-of-Work-Agreement-Pack-Letter.docx and Vendor-Scope-of-Work-Agreement-Pack-A4.docx - editable Word files
• Vendor-Scope-of-Work-Agreement-Pack-Letter.pdf and Vendor-Scope-of-Work-Agreement-Pack-A4.pdf - print-ready versions
• START-HERE-How-to-Edit.pdf - editing guide for Word, Google Docs and Pages

How it works

1. Download the ZIP right after checkout.
2. Open the Letter or A4 .docx in Word, or upload it to Google Drive and open it with Google Docs.
3. Edit the scope sheet for each vendor, replace the [bracketed] details and delete any task that does not apply.
4. Print or save the pages as PDFs, have both sides sign and keep the signed copy with your records.

FAQ

Do I need Canva? No. It is a normal Word file that works offline.

Is this a legal contract? No. It is a set of templates and an outline. Rules differ by location, so have a local professional review the agreement before you rely on or sign it.

Can I use a sheet for a second vendor? Yes. Copy the sheet in Word and edit it for the new vendor.

Are the prices and times real? No. Every amount, time and limit is a sample in [brackets]. Replace it with your own.

Will it print on A4? Yes. The A4 file is formatted for A4 paper and the Letter file for US Letter paper.

License: personal and single-business use for your own rentals. Please do not resell or redistribute the files. Airbnb, VRBO and Booking.com are trademarks of their respective owners; this product is not affiliated with or endorsed by them.