Airbnb Maintenance Log & Seasonal Maintenance Checklist Spreadsheet – Repair Tracker, Asset Register & Vendor List, Excel Google Sheets

Maintenance Log & Seasonal Schedule – the “keep the house from falling apart” workbook for vacation rental hosts. Log every repair, follow a pre-filled seasonal maintenance calendar, track appliance warranties and service dates, keep vendor numbers in one place and see it all on a live dashboard.

No Canva, no add-ons. Works in Excel, Google Sheets (free) and Numbers. Yellow cells are inputs, grey cells are formulas.

6 sheets inside

• Maintenance Log – 60 rows: date, area, issue, action, vendor, cost, status dropdown (Open / In progress / Done with colour coding), next-check date that turns red when overdue, notes.
• Seasonal Schedule – 32 pre-filled recurring tasks (HVAC filter, smoke detectors, dryer vent, gutters, winterising, hot tub chemicals, smart-lock batteries, mattress rotation, licences…) with due-month shading across 12 months and monthly done/due totals.
• Asset Register – 30 rows for appliances and furniture: brand, model, serial, purchase date, warranty end, days left (auto), service interval, last and next service (auto) with alerts.
• Vendor Contacts – plumber, electrician, HVAC, handyman, cleaner, locksmith, pest control and more.
• Dashboard – open / in-progress / done counts, total and year-to-date spend, overdue follow-ups, warranty and service alerts, live list of open issues.
• Read Me – how to use and tips.

Files you receive

• Maintenance-Log-Seasonal-Schedule.xlsx – editable workbook
• Maintenance-Log-Seasonal-Schedule.pdf – printable overview of every sheet
• START-HERE-How-to-Edit.pdf

How it works

1. Download the ZIP after checkout.
2. Open the .xlsx in Excel, or upload it to Google Drive and open with Google Sheets.
3. Replace the example rows with your own and share the sheet with your cleaner or co-host.
4. Check the Dashboard on the first of each month.

FAQ

Is this the same as a cleaning checklist? No – our Cleaning Checklist & Turnover Pack covers every turnover; this workbook covers repairs, seasonal upkeep and warranties.

Google Sheets? Yes – dropdowns, colour rules and formulas all work after upload.

Several properties? Duplicate the file per property, or add a “Property” column.

License: personal and single-business use; do not resell. Airbnb and VRBO are trademarks of their owners and are not affiliated with this product.