Free Host Vacation Coverage Checklist – 2-Page Backup Host Handoff Checklist & Info Sheet for Airbnb Hosts, Word, No Canva
Free Host Vacation Coverage Checklist – 2-Page Backup Host Handoff Checklist & Info Sheet for Airbnb Hosts, Word, No Canva
Download a free host vacation coverage checklist and leave your rental in safe hands when you travel. The most stressful part of a host's vacation is not the trip, it is wondering whether the backup host knows everything. This two-page starter makes the handoff simple and complete.
Page 1 is a pre-trip handoff checklist with 15 tick items in five areas: access, cleaners and turnovers, calendar sync and bookings, contacts, and emergency steps. It ends with a sign-off line for you and your backup host. Page 2 is a backup-host info sheet with property facts such as WiFi, trash day and water shutoff, a who-to-call table for the most common problems and room for the decision limits you agree on. Because it is a Word document, every line is editable. Letter and A4 versions are both included.
What you get
- A pre-trip handoff checklist with 15 tick items in 5 areas and a sign-off
- A backup-host info sheet with property facts, a who-to-call table and decision limits
- Sample wording you can keep or replace, with [brackets] for your own details
- A template-only note
- US Letter and A4 versions, 2 pages each, editable DOCX plus print-ready PDF
Files in the download
- Free-Host-Vacation-Coverage-Checklist-Letter.docx + .pdf (US Letter, 2 pages)
- Free-Host-Vacation-Coverage-Checklist-A4.docx + .pdf (A4, 2 pages)
- START-HERE-How-to-Edit.pdf
How to edit it (no Canva needed)
- Download the ZIP and unzip it.
- Open the editable file in Word, Google Docs (free) or Pages. No Canva account and no subscription are needed.
- Click the text and type your own details over the [brackets].
- Print both pages, go through them with your backup host, sign, and keep a copy each. Or fill the file in on screen and share it.
The START-HERE guide in the ZIP walks you through each app step by step and explains how to print at the right size.
Template only, not legal advice.
Want the full version?
This free template is a sample of the Co-Host Backup Checklist and Vacation Coverage Kit. The full kit has 8 handoff documents: a coverage handoff checklist, a property one-pager for each listing, a who-to-call tree, a daily check log, guest message scripts for the backup host, an access and code sheet, decision limits and a return-handoff report. It is a template only, not legal advice. Running several listings or want everything at once? The Host Mega Bundle includes every paid Welcome Desk Co. template in one download.
FAQ
Is it really free? Yes. Add it to your cart, complete the free checkout and download the ZIP.
Do I need Canva? No. The file opens in Word, Google Docs (free) or Pages.
Can I change the wording, colors and fonts? Yes. Every word is real, editable text, and you can change colors and fonts like in any other document.
Is this legal advice? No. It is a template only, not legal advice. Check your insurance, platform rules and local requirements before you hand over access.
Should I put real door codes on the sheet? No. Write where the codes are stored, for example a password manager, and share the codes safely outside this document.
License
Free for personal use on your own rental property. You may edit, print and share the finished pages with your guests. Please do not resell or redistribute the template files. Airbnb, VRBO and Booking.com are trademarks of their respective owners; Welcome Desk Co. is not affiliated with Airbnb, VRBO or Booking.com and this template is not endorsed by them.