Free Airbnb Restock Supplies Tracker – Vacation Rental Par Level Spreadsheet with Reorder Flags, Excel & Google Sheets, No Canva

Free Restock Supply Tracker for vacation rentals: a one-tab Excel and Google Sheets spreadsheet that tells you what to buy before the next guest arrives. List each supply with a par level, type what is on hand and the sheet flags every item below par, works out the order quantity and totals the cost of the restock run.

Running out of toilet paper, coffee or dish soap is one of the easiest ways to lose a review point. A simple par-level list turns restocking from guesswork into a five-minute weekly check.

What's inside

• 1 supply tracker tab with 12 sample supplies and 9 empty rows
• Par level, on hand, order quantity and a red REORDER flag formula
• Cost each and restock cost with a totals row
• Category drop-down list
• Print-ready PDFs in US Letter and A4 (1 page each)
• Editable Excel file (.xlsx), works in Google Sheets and Numbers
• START-HERE guide (how to edit and print)

How to edit (No Canva needed)

Open the file in Excel, Google Sheets (free) or Numbers. Type into the light yellow input cells; the gray formula cells update by themselves. Print it or keep it open on your laptop or phone. A one-page START-HERE guide in the ZIP walks you through editing and printing step by step.

Formats

• Free-Restock-Supply-Tracker.xlsx (1 tab)
• Free-Restock-Supply-Tracker-Letter.pdf and Free-Restock-Supply-Tracker-A4.pdf (1 page each)
• START-HERE-How-to-Edit.pdf

How to use it

Do a quick count after each turnover, type the numbers into the On hand column and read the REORDER flags. Take the list to the store or send it to your cleaner. Change the par levels any time as your guest numbers change.

Want the full version?

This free template is a small sample of our paid Restock Supply Tracker. The full version adds par levels with reorder flags by room, cost per stay and a shopping list that filters itself to the items you need to buy. Same look, same easy editing, so everything matches.

Running more than one property, or want everything at once? The Host Mega Bundle includes every paid Welcome Desk Co. template in one download: welcome books, signs, guest messages, forms and spreadsheets.

FAQ

Is it really free? Yes. Add it to your cart, check out with no payment and download the ZIP right away.

Do I need Canva? No. It opens in Excel, Google Sheets (free) or Numbers. No Canva account and no subscription.

Can I change the wording? Yes. Every word is real, editable text. Delete what you do not need and add your own lines.

Will it print on A4? Yes. Use the A4 file where one is included, or choose “Fit to page” when you print.

Are the formulas locked? No. Only the gray cells hold formulas. You can change anything, add rows or copy the formulas down.

License: free for personal use on your own rental property. You may print the finished pages and share them with your guests. Please do not resell, share or redistribute the template files. Airbnb, VRBO and Booking.com are trademarks of their respective owners; Welcome Desk Co. is not affiliated with Airbnb or endorsed by it.